Some of the most sensitive information an attorney handles is in the practice’s billing software. Although Easy TimeBill has built-in security features, users can make the legal billing and accounting software more secure. Remember that any security chain is only as strong as its weakest link, so follow all of these tips to keep client information safe.
Get Rid Of The Administrator – When you first create a firm in Easy TimeBill a default user named “Administrator” is created to allow you to use the program. One of the first things you should do is select “Tools > Setup Users” and then double-click on the administrator account to edit it. Change the name from “Administrator” to something else. This makes it a little harder to break into the legal time and billing software since a hacker has to figure out the user name and the password.
Use Strong Passwords – Passwords should be at least 8 characters long and contain at least two of the following: upper case letters, lower case letters, numbers and symbols. Don’t use obvious passwords like the names of your kids, and never use “password” as your password! It’s fine to use names and words you’ll remember but use creative spelling to alter them. For example, you went to Tulane University so you might try “2laneUni” as a password you’ll remember but others won’t figure out.
Multiple Users, Multiple Accounts – Don’t have everyone use the same account. It’s easy to create an attorney time and billing software account for each user. This allows you to restrict what each user can do (see the next section) and to disable accounts of employees who no longer work for the firm.
Restrict Permissions – You can set billing, bank and trust permissions separately for each user. Don’t give people capabilities they don’t need. A bookkeeper who only records transactions shouldn’t be given permission to write checks, for example. It’s better to give too few permissions and add new ones later than to give someone too much power that ends up being abused.
Install Security Software – The law firm billing software is only as safe as the computer it’s on. Make sure to have firewall, antivirus, antimalware and other security software installed on each computer and be sure to keep it up to date. That last point can’t be stressed enough. Digital threats change very quickly so it is essential to keep security software updated.
Lock The Door – People often become so obsessed with electronic protection they forget the importance of an old-fashioned lock. Computers are more at risk of being stolen than being hacked into over the internet.
Easy Soft attorney practice management software includes security features such as password protection and encrypted files, but you can make the software more secure by following these guidelines. Find out more ways to keep your information safe by contacting one of our experts today.